VRMA

    International Conference

    With more than 60+ EDUCATIONAL SESSIONS offered and 100+ SUPPLIERS exhibiting their products and solutions, the VRMA International Conference is where you can reach colleagues who actively seek new ways to learn, innovate, and collaborate. The International Conference features top-tier educational content and one-of-a-kind networking opportunities—with a broadened scope and more education geared toward our international audience.

    Sponsorship Opportunities Download 2023 Exhibit Contract


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    Exhibit Options & Rates 

    BOOTH PRICING: 8’ x 10’ booth

    VRMA Member $4,595 (through 5/22/23) $4,695 (after 5/22/23)
    VRMA Non-Member $6,395 (through 5/22/23) $6,495 (after 5/22/23)
    Additional Booth $3,795 (through 5/22/23) $3,895 (after 5/22/23)

                            

    Each 8’ x 10’ Booth Package includes:

    • Complete pipe and drape for inline and perimeter booths
    • 6’ table
    • (2) chairs
    • Wastebasket
    • ID Sign
    • Complimentary Wi-Fi
    • Exhibitor listing on VRMA conference marketing materials (website, printed materials, mobile app)
    • (1) Full conference registration badge

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    Sponsorship Opportunities

    Education & Presentation Sponsorship Opportunities

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    Event Pocket Schedule | $5,000 

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    A pocket-sized guide of the VRMA event schedule indicating key event features will be handed out to every attendee with their name badge. Attendees will utilize the pocket guide throughout the event. This exclusive sponsorship will feature your company logo prominently. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    VRMA Education Hub Speaking Opportunity  | $4,000

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    The Education Hub is a session area in the exhibit hall that features fast-paced, short talks featuring a new idea, hot topic, or trending issue. Those who engage in the Education Hub can expect an intimate environment with a speaker—condensed into 20-minute educational discussions.

    Breakfast and Learns | $5,000

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    This sponsored 45-minute thought leadership opportunity takes place during breakfast. VRMA provides food & beverage and services.  Please note: the typical AV setup is a screen or projector, computer, slide advancer, and two microphones. Any additional AV equipment should be requested and will be at the sponsor's expense.

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    Lunch and Learns | $5,000 

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    Sponsor a Lunch & Learn session to maximize your conference exposure during attendees' lunch breaks! Attendees can grab their lunches and attend your session for a casual and informative learning opportunity. 

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    General Session Sponsorship (Exclusive to Gold Sponsors) | $12,500 

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    Opportunity to play a 90-second video before session and introduce the speaker.

     

    Promotional Sponsorship Opportunities

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    Hanging Aisle Signs | $7,500

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    Become the official sponsor of our aisle signage and see your brand featured on the markers attendees will rely on to navigate the exhibit hall.

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    Carpet Decal “Footprints” | $5,000

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    Direct attendees to your booth with your company’s logo or message on floor decals in the exhibit hall.

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    Charging Station | $7,500

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    Help attendees recharge and stay connected! As the exclusive sponsor of the mobile device charging station, your company’s branding will be featured prominently in what is sure to be one of the busiest areas of the conference. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Event Bag | $12,500

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    This exclusive, walking branding opportunity provides you with the highest visibility during VRMA events and beyond! A carefully selected tote imprinted with the sponsor and the VRMA logo will be distributed to attendees at onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Event Lanyard | $7,500 

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    Worn throughout the conference by all attendees and exhibitors, your brand will be seen during education sessions, in the exhibit hall, and at networking events. Co-branded with your company and the VRMA logo, the lanyards are distributed to attendees during onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Event Water Bottle | $15,000

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    Help quench the thirst of all attendees by becoming the exclusive water bottle sponsor. Re-usable water bottles will be given to attendees upon check-in and will encourage sustainable practices. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Hotel Guest Room Drop | $6,000

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    Reach every hotel guest registered for the event by purchasing a room drop of marketing materials to be delivered under the door of each attendee guest room. Note: Sponsor must provide the item.

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    Hotel Room Key | $10,000

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    Put your brand in the hands of all of the attendees staying at the host hotel! Brand the hotel room keys as a constant reminder of your company and booth location. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the VRMA program guide and on the event website. Note: Key card design must be provided by sponsor.

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    Attendee Internet/Wi-Fi | $15,000 

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    As the Internet/Wi-Fi sponsor, attendees will see your company’s branding and enter your customized conference Wi-Fi access code whenever they join the network. Notifications regarding Internet access sent before or during the event will include your company information. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. Note: Customization is subject to hotel capabilities.

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    Mobile App | $6,500

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    Your company can be at the fingertips of all attendees by sponsoring the conference app. Sponsorship includes a branded ad in the app, as well as an enhanced sponsor listing in the app tradeshow directory. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Custom Signage (Clings, Banners, etc.) | Call for pricing

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    Grab and Go Swag | $2,000

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    Your branded selected swag item will be on display in the registration area. Sponsor responsible for providing swag item and getting approval from VRMA.

    Walk-In Slides for All General Sessions | $2,500

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    Your branded PowerPoint message will be shown to all conference attendees during the general sessions.

    Wayfinding Sponsorship | $8,000

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    Provide branded t-shirts for staff volunteers who will be positioned at key wayfinding points to help attendees get where they want to be. The wayfinding individuals will also hold a sign co-branded with your logo and VRMA’s for maximum brand visibility.


    Networking Sponsorship Opportunities

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    Networking Breakfast | $9,000 (2 available)

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    Help attendees fuel up for a productive day! Sponsorship includes company signage at breakfast stations. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Coffee Break | $8,000 (4 available)

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    Help attendees wake up by sponsoring a coffee break in the morning or afternoon on the day of your choice. As a coffee break sponsor, you’ll receive great brand exposure through napkins with your company logo. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Networking Lunch | $10,000 (2 available)

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    The attendee lunch sponsor receives an exclusive promotional and branding opportunity at the event. Your promotional material will be distributed throughout the room – a rare opportunity to display your material outside of your booth. This sponsorship also comes with the opportunity for your company to meet and greet attendees entering the lunch. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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    Sponsored App Push Notification | $1,000 

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    Send a short message via the conference mobile app! This sponsorship puts information about your company directly in the hands of all conference attendees.

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    New Member/First-Time Attendee Reception | $8,000

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    New VRMA members and all first-time attendees are encouraged to attend this networking program. Sponsorship of this event allows your organization to have high-level visibility with the newest members of the organization—vacation rental professionals that are eager and excited to get involved with your company! You’ll have the opportunity to welcome attendees with a brief introduction and have the opportunity to place company literature on the tables during the event.

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    Photo Lounge | $10,000

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    The Photo Lounge is a professional portrait-taking experience where conference attendees can sit for an expertly photographed headshot—free of charge! The experience generates goodwill and time for one-on-one interaction between the sponsor and the attendees. As the exclusive sponsor, your company logo will be featured on lounge signage, as well as on the online gallery available after the event. Your company also will be mentioned in the follow-up email to attendees that provides the links to the gallery.

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    Welcome Reception | $13,000

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    Sponsor our conference kickoff in the exhibit hall! As the official reception sponsor, your company will be featured on signage and napkins, and one of the reception bars will be prominently placed near your booth to increase traffic.

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    Happy Hour | $10,000

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    Sponsor a happy hour for those attending the conference! This sponsorship includes recognition onsite, as well as in any relevant marketing materials.

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    Custom Evening Event | Call for pricing


    Advertising Opportunities

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    Pre-Conference Email Blast | $3,500

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    Reach registered attendees directly via our dedicated email blast service, up to twenty (20) days before the event.

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    Post-Conference Email Blast | $3,500

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    Reach registered attendees directly via our dedicated email blast service, up to twenty (20) days after the event.

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    Digital Flyer in Mobile App | $1,500 

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    Place your message in the hands of all attendees with a digital "bag" insert. Your promotional flyer or PDF will be included in the conference mobile app, which is promoted to all attendees.

    If you are interested in a custom sponsorship package, we are willing to work with you! Please contact:

    qsxgsmwz.png Kevin McDonnell
    National Sales Manager
    kmcdonnell@vrma.org
    202-367-1259