International 2023

    Exhibitor Resources

    Important Forms and Information

    Rules & Regulations

    Exhibitor Newsletters

    Exhibitor Schedule

    Exhibitor Move-In*
    Sunday, October 22 | 8:00 am – 4:30 pm
    * Early move-in requests can be sent to vrmaexhibits@vrma.org for approval

    Show Hours
    Sunday, October 22 | 5:30 – 7:30 pm
    Monday, October 23 | 11:00 am – 5:00 pm
    Tuesday, October 24 | 11:00 am – 5:00 pm

    Exhibitor Move-Out
    Tuesday, October 24 | 5:00 – 9:00 pm

    Exhibitor Housing

    Hotel booking details will be provided in your conference registration confirmation email only. Register and book your stay by September 29 to receive VRMA's discounted room rate of $225 (single/double occupancy + tax). The rate for an additional person (18 years and older) is $25/person per night. After the cut-off date, reservations are subject to availability.

    Hotel Solicitations Alert!

    Please do not make any reservations or agreements with any unknown housing, travel or outside Vendor Company. Hotel reservations for the 2023 VRMA International Conference should be made directly through the online reservation link.  Should you have any questions, please let us know at vrmaexhibits@vrma.org

    Please note: Travel Time, Convention Travel, Convention Housing Services and Business Travel Bureau are not VRMA-approved suppliers!

    Exhibitor Shipping & Material Handling 

    The warehouse deadline date for receiving has been extended to Monday, October 16, 2023. The Disney Coronado Springs Resort Ricoh Business Center is open Monday – Friday, 9:00am – 5:00pm.

    All shipments must be sent through Alliance in order to arrive on time Show Open on Sunday, October 22, 5:30pm.


    Exhibiting Company Name/Booth #
    2023 VRMA International Conference
    c/o/ Alliance Exposition
    7455 Emerald Dines Dr.
    Bldg G, Ste 600
    Orlando, FL 32822

    Warehouse receiving hours are Monday – Friday 8:30am – 2:30pm (local time)

    More information on shipping and material handling can be located in the Exhibitor Services Kit, provided by Alliance.

    For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com


    Contact Brooke Shuler, VRMA Exhibits Liaison, at vrmaexhibits@vrma.org or +1 312-673-5612.